Create Audit Profile

To create an Audit Profile, follow the steps below:

1. Navigate to the Quality Review Settings and select the Documents Quality Review Settings tab.
2. Click the +Add button in the top menu bar.
   
   
   
3. On the Create Audit Profile window, mandatorily enter a Title for the audit profile.
4. Optionally enter a description in the Description field.
5. In the Documents to Audit field, choose any one options by clicking their respective radio button:
   1. Documents will be added to the pool on demand: If this option is selected no documents are included immediately and enables manual selection of documents from the documents cart.
   2. Selected Audits: This option allows selecting a previous to review the same documents. Perform the following to select previous audits.
      1. Click Select.
         
         
         
      2. On the Select Audit window, select the one or more audits.
      3. Click Next.

         

      4. Select one or more auditors and click Finish.

         

      5. Select folders: Click the dropdown menu and select the folders or click the Select button and choose the folders.

         

      6. Select Risk Levels: Click the dropdown menu and select the risk levels i.e., Low, Medium and High.

         

6. In the Audit Scope section, set a time window with a Start and End Date and click the Confirm button to validate it.
7. Choose the date for inclusion by selecting the radio button for any one of the following options:
   1. Use Submitted Dates: The date the document was submitted.
   2. Use Final Dates: The date when document was finalized.
      
      
      
8. Check the Do not include already audited documents checkbox to exclude already audited documents and vice versa.
9. Check the Final documents only checkbox to enable inclusion of final documents only. This checkbox is activated if Use Final Dates is selected in Audit Scope.
10. Check the Add modified documents back into the audit pool checkbox to include documents when their metadata or content is updated.
11. Set the Percentage of new documents by clicking the up and down arrows.
12. Set the Update Interval/Frequency for requeuing documents into the audit
13. Indicate the auditor access level by selecting any one of the radio buttons.
    1. View only, no download: Restricts the auditor to view-only access.
    2. Full Access: Allows the auditor to download or modify documents based on their user access level rights.
14. Check Contains PHI checkbox to enable deleting a document if it contains PHI.
15. Check the following checkboxes to trigger notifications when documents are added to the pool and for audit issues.
    1. Send a notification when the documents are added into audit pool
    2. end a notification for audit issues
16. Click the Next button to proceed to the next step.
    
    
    

17. In Step 2, perform the following to add auditors to the audit profile:

    1. Click the +Add button.
       
       
       
    2. On the Add Users and Groups window, select either Users or Groups tab.
    3. Select the required users to groups and drag & drop them to the Selected members section.
    4. Click Add.
       
       
       
    5. To remove an auditor, select an auditor and click the Remove button.
    6. To deactivate an auditor, select an active auditor and click the Deactivate button.
       
       
       
    7. To activate an auditor, select an inactive auditor and click the Activate button.
       
       
       
    8. Select an auditor and perform the following to associate document types, sites, folders, and risk levels
       1. Click the Configure Content button and choose the criterion to assign documents to the selected auditor.
          
          
          
       2. Based on the criterion selected, choose the options from their respective selection windows.
          
          
          
    9. Click Next.

       

18. In Step 3, add, remove, activate, deactivate audit managers by repeating steps related to adding auditors.
19. Click Next.

    

20. In Step 4, add, remove, activate, deactivate audit responders by repeating steps related to adding auditors.
21. Click Next.

    

    Note: The users cannot be the same for Audit Responders as those who are added as Auditor Managers.
22. In Step 5, select the quality review statuses and ensure to include at least one status from each of the five system statuses
    1. Passed
    2. Failed
    3. Pending
    4. In Progress
    5. Excluded
23. Click the Next button.

    

24. On the Audit Summary window, verify the audit profile details and click Finish.

    

25. On the Activate and Publish pop-up, click Yes to activate the audit immediately and click No to create the audit profile as draft.